Northcentral University

S P R I N G 2 0 22 – I S S U E 9 19 the audio card in their computer is full duplex. Students will be wearing the headset for about 2 hours at a time, so it should be comfortable. Students do not need a lot of fancy features, other than noise-canceling ability. • Webcam. Most laptops built in the last few years have built-in webcams, and these should work well. Be aware of surroundings. Most webcams have a broad focus, which means participants can typically see the student and everything behind them – typically up to 150 degrees. Students should think about what is in their background before enabling their camera. Family members should never come into the room where students are discussing clinical cases. If they do, ensure that they cannot see your screen or hear the discussion. Also, do provide sufficient light Recording Students are expected to record (video or audio) client sessions to review during their local supervision and to complete course assignments. Video is an excellent learning tool, as it is the only one that effectively allows students to see themselves as others see them. However, it does raise the level of ethical risk for a violation of the client's confidentiality. Students should carefully follow HIPAA and AAMFT Ethical Code Standards, the NCU Ethics Protocol, and additional instructions from their site and state to guard client confidentiality. Students who are unable to record sessions at their site will need to find an additional site. Students who lose a site where they could record must find a new site. Any site must be fully approved, and all required documentation must be submitted and acknowledged before the student can enroll in additional clinical courses. There are a few key considerations regarding the recording requirement: • Students must always use a written consent document regarding recording sessions with each client for any session (in-person or teletherapy). 1. Recordings are prohibited on most personal devices, such as a cellphone or laptop. Other personal devices, such as a tablet, must be solely designated to recording for the purposes of completing the raw (observable) data requirements of the clinical experience. Recordings cannot be stored to a cloud. 2. When using video, students are encouraged to record sessions so that the camera is focused on the entire therapy room. If there are concerns raised by the clients or site, please reach out to clinical@ncu.edu to discuss this. 3. Students should plan to record every session for which the client will sign the appropriate consent, for the simple reason that they may never know when a valuable learning experience might happen during a session. 4. Before the first use of the camera and microphone with clients, students should take a few minutes to practice the set up. 5. Students should turn the camera on just before the client comes into the room (this assumes the students have already secured the clients' signed release to allow the student to record). Allow the camera to record the entire session and then turn it off after the clients have left. When clients do not see the set-up and take down of the equipment, they are less likely to be "camera shy." 6. It is important to clarify for student, Authorized Site Representative, and Local Clinical Supervisor that all recordings will be kept secure, maintained in confidentiality, and always deleted after supervision. Additional consideration for students: • Make sure that data is captured in a way that it is not uploaded to a "cloud". • When data is transported from one location to another, make sure it is double-locked (in a lock box, in the trunk of a car, encrypted). • Make sure that the computer where data will be edited is password protected. • After the recording is shared in supervision, completely remove all data from the computer and Recycle Bin. Removal from the recording device is appropriate if the students does not think the recording will be useful for their final Capstone presentation.

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