Northcentral University

NCU Faculty Handbook | Faculty Teaching Responsibilities | 31 Procedure • Faculty members should adhere to the following procedure when dealing with grade appeals: • The student must submit the online grade appeal form and supporting documentation no more than ten business days after the final course grade has posted. • Upon receipt of an appeal, the faculty member must review the appeal and respond within five business days. • The Dean (or designee) must review the appeal and render a final decision on the grade within five (5) business days after receiving the faculty response. NOTE: If the faculty member does not respond within their allotted time, the Dean will render a final decision without faculty response. Overdue Grades Course grades are considered overdue if they are not submitted within four days of the course end date or the approved course extension end date. The Office of the Registrar emails faculty on a weekly basis regarding overdue grade(s) to ensure that faculty submit outstanding grades. Submitting a Grade Change Faculty may request a grade change or be asked to complete a grade change if a grade was entered incorrectly. Faculty may enter a final grade even if there is an Extension (EXT) or Incomplete ("I") grade previously posted. Faculty members gain access to enter the final grade for the student after the end date of each course. If an extension was given prior to the course end date, faculty members are then required to submit a grade change form to the Office of the Registrar. The grade change form supports the change from the Extension (EXT) grade to the final grade. The grade change form is located in University Services Module in NCUOne. Completed forms should be sent to registrar@ncu.edu for processing. The form must be sent via the faculty member's ncu.edu email account. Upon receipt of the grade change form, the Office of the Registrar will review for completeness and verify the grade against the system. If a discrepancy is found, the Office of the Registrar will reach out to the faculty member to request a corrected Grade Change form from the faculty member. Student Re-Assigned to a Different Instructor Mid-Course At times, there may be a need to reassign a student to another instructor mid-course. When this occurs, notification is sent to both faculty members, the student, the student's AFA, and the applicable School's Assistant Dean of Faculty or Department Chair. In addition, compensation information is communicated to the both faculty members in separate messages via email at the time of the change. Changes are approved by the applicable Dean's office. Questions regarding a mid-course change may be sent to school leadership.

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