Northcentral University

30 | Faculty Teaching Responsibilities | NCU Faculty Handbook Course Grade Submission Guidelines Final grades should be submitted within four days of the course end date and/or approved course extension end date. It is important for consistency and financial aid considerations that students receive grades only after a course has ended. If faculty allow a student to submit assignments ahead of due dates and the student completes coursework early, the faculty member must wait until the course end date to submit a final grade and should remind the student of continuous enrollment and attendance requirements to avoid administrative withdrawal. EXCEPTION: Grades may be submitted early if a) the student successfully defends their dissertation prior to the actual course end date; or b) is on an approved disability services extension and coursework has been completed prior to the extension and coursework has been completed prior to the extension end date. Incomplete Grade Guidelines Students may request an incomplete grade extension if they meet the following requirements: • An unforeseen circumstance threatens a student's ability to complete a course by the scheduled course end date. • The student has completed 75% of the course assignments at the time of request. • The student has a course grade of a "C" average for the assignments submitted at the time of the incomplete grade request. NOTE: The following Doctoral courses are not eligible for an incomplete grade: • CMP course prefixes • DIS9000 to DIS9599 • DIS9901A and B; DIS9902A and B; DIS9903A and B; DIS9904A and B Incomplete grade extension requests are submitted to faculty for review. Faculty may approve requests at their discretion only if students meet the eligibility criteria listed above. Decisions rendered by faculty are final and cannot be appealed. Once faculty have reviewed and rendered a decision, they are responsible for submitting the incomplete grade requests to the Office of the Registrar at registrar@ncu.edu. Additional instructions and submission procedures are detailed on the Incomplete Grade Request form. Grade Appeals A student may appeal a final course grade if the grade posted does not reflect the grade earned or there were unforeseen, extenuating circumstances during the course. The appeal must be made through the grade appeals link to the faculty member from whom the grade was received. Appeals must be submitted, along with supporting documentation, no more than 10 calendar days after the student receives notification of the final course grade. The applicable School Dean or designee reviews all appeals. The appeal decision made under the authority of the Dean or designee is final. Students who are unable to access the online grade appeal form should be directed to their Academic and Finance Advisor for assistance. NOTE: The final grade appeal process is not designed to accommodate issues such as, but not limited to, time management concerns, submission of an assignment after course end date, a student's personal IT related issues, or job demands.

• Cover